Privacy Policy | Sun Studio Tan Columbus Ohio

Last updated: 11/2025

Sun Studio Tan (“we,” “us,” or “our”) operates the website sunstudiotan.com and provides in-studio tanning and beauty services at 612 North High Street, Columbus, OH 43215.

This Privacy Policy explains how we collect, use, and protect your information when you visit our website, book an appointment, contact us, or otherwise interact with Sun Studio Tan.

By using our website or services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

1.1 Information you provide directly

Name
Phone number
Email address
Appointment details (date, time, service type, notes)
Preferences and consultation details related to your services
Messages you send us by text, email, website forms, or social media

1.2 Payment information

We use third-party payment processors ([e.g., Square, Vagaro, Stripe – update to what you actually use]) to process payments. We do not store full credit card numbers on our own servers.

1.3 Automatically collected information

When you visit sunstudiotan.com, we may automatically collect:

IP address
Browser type and device information
Pages visited and time spent on the site
Referring website or link

We may use cookies and similar technologies to remember your preferences and to understand how visitors use our site.

1.4 SMS, calls, and messaging

If you opt in to receive text messages or call us, we may collect:

Your phone number
Message content
Call metadata (time, duration)

This may be handled through third-party platforms such as [JustCall/other tool – update as needed].

2. How We Use Your Information

We use your information to:

Schedule, manage, and confirm appointments
Send reminders, updates, and follow-up messages about your services
Respond to questions and customer support requests
Process payments and manage billing
Send occasional promotional offers or updates (if you have opted in)
Improve our services, website, and customer experience
Comply with legal and regulatory obligations

3. SMS and Email Communications

If you provide your phone number or email address, you may receive:

Appointment reminders and confirmations
Important updates about your booking or our hours
Follow-up messages and service aftercare tips
Occasional promotions or membership information (if opted in)

You can opt out of marketing messages at any time:

For SMS: reply STOP to cancel or HELP for assistance
For email: click the unsubscribe link in the email, or contact us directly

We may still send non-marketing messages that are necessary to provide services you requested (like appointment confirmations).

4. Sharing Your Information

We do not sell your personal information.

We may share information with:

Service providers who help us operate our business (booking software, payment processors, SMS/phone providers, email platforms, analytics tools)
Professional advisers (accountants, legal, etc.) when necessary
Authorities or third parties when required by law, court order, or to protect our rights or the safety of others

These third parties are only allowed to use your information to perform services on our behalf.

5. Cookies and Analytics

We may use cookies, pixels, and similar technologies, including tools like Google Analytics and Meta/Facebook Pixel, to:

Understand how visitors use our website
Measure the effectiveness of ads and promotions
Improve site performance and user experience

You can usually control cookies through your browser settings. Disabling cookies may affect how certain parts of our site function.

For more information about how Google uses data, visit Google’s policies page. For Meta/Facebook tracking, review their data policy

6. Data Security

We take reasonable physical, technical, and organizational measures to protect your information.

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We keep your information only as long as necessary to:

Provide services and maintain your client record
Comply with legal, tax, or accounting obligations
Resolve disputes and enforce our agreements

When information is no longer needed, we will delete or anonymize it where reasonably possible.

8. Your Choices and Rights

Depending on your location, you may have the right to:

Access the personal information we hold about you
Request corrections if your information is inaccurate or incomplete
Request that we delete certain information, subject to legal requirements
Opt out of marketing communications at any time

To make a request, contact us using the details below.

9. Children’s Privacy

Our services are not directed to children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us so we can delete it.

10. Third-Party Websites

Our website or communications may contain links to third-party sites (for example, booking, reviews, or social media). We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top indicates the latest revision. Your continued use of our website or services after changes are posted means you accept those changes.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us:

Sun Studio Tan

612 North High Street

Columbus, OH 43215

Phone: (614) 333-0051

Email: [info@sunstudiotan.com]

If you want, next step I can:

Rewrite this in pure HTML so you can paste it straight into your site editor, or
Add specific references to the exact booking/POS and SMS tools you’re actually using so it’s tighter.